Professional Headshot of John Victor Ubana

Project Management & Strategic Systems Specialist | Infrastructure, BI, and Cost Optimization

Dedicated IT specialist with 15+ years of experience specializing in Project Management, cost optimization, cybersecurity compliance, and business intelligence. Proven ability to lead complex projects, manage critical infrastructures, and deliver high-impact, measurable results.

Interactive Accomplishments Dashboard

Explore projects by filtering strategic domains, organizational context, or by using the search function.

Key Project Highlights (Ridgeview & Elcon)

Network Infrastructure Overhaul (Ridgeview)

Led the full redesign and deployment of SD-WAN, resulting in a 40% increase in network reliability and performance for over 500 users.

ERP Costing System Implementation (Elcon)

Authored procedures and systems (Work Center/Operation Codes) in Sage 100, formalizing the financial structure for labor rates and overhead to ensure accurate job costing.

Service Desk Project Management (Ridgeview)

Implemented a new centralized ticketing system and defined protocols to achieve an 85% first-hour ticket resolution rate, drastically improving support efficiency.

OTD Reporting System & Delinquency Tracking (Elcon)

Developed custom SQL/Excel reports to track On-Time Delivery (OTD) against customer promise dates, providing management with proactive delinquency metrics and risk analysis.

Strategic Cost Optimization (Ridgeview)

Conducted usage audits and optimized the Zoom license portfolio, achieving $1,880+ in recurring annual savings for the school's budget.

Data Integrity & Process Auditing (Elcon)

Led a cross-functional project to audit and correct over 296 faulty work orders in Sage 100, eliminating data variances and ensuring accurate financial costing (Actuals method).

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Career Timeline

A chronological overview of my professional journey and key roles, demonstrating growth and expertise.

Volunteer Technical Consultant

God's Helping & Healing Hands | Non-Profit Support (2024 – Present)

  • Provides comprehensive technical administration and support for the non-profit's operational and digital needs.
  • Manages and maintains the organization's public-facing website to ensure reliability and up-to-date content.
  • Researches and implements strategies to obtain free and low-cost software and technology grants to maximize the non-profit's budget efficiency.
  • Offers general administrative and troubleshooting support for all technology-related issues, ensuring minimal downtime for critical outreach work.

Director of Information Technology

Ridgeview Classical Schools | Fort Collins, CO (May 2018 – Present)

  • Independently managed and optimized Windows Servers, Azure infrastructure, and Google Workspace for over 500 users, leveraging data to ensure 99.9% uptime and a 15% improvement in collaboration efficiency.
  • Delivered an 85% first-hour ticket resolution rate by using Zendesk/FMX support tools to simplify and prioritize tasks.
  • Successfully led major IT improvement projects, demonstrating a strong ability to plan and execute initiatives aligned with school objectives.
  • Implemented and integrated multiple cloud-based systems, including Bamboo HR, Frontline, PowerSchool, Zapier, and PublicWorks, to improve scalability and security.
  • Optimized VoIP systems, including Vonage, cutting communication costs by 10%.
  • Enhanced campus security through IP camera systems, Code Red, and door access controls.
  • Established comprehensive documentation protocols for all systems and processes, ensuring institutional knowledge is preserved and improving technical knowledge transfer.

Information Technology Specialist (Progression)

Elcon Precision LLC | San Jose, CA (2006 – Dec 2017)

  • Information Technology Manager (Title): Progressed through key operational roles: Production Control and Assembly Estimator/Customer Account Management, providing a foundation in manufacturing and business logic before moving into IT.
  • Administered 100+ workstations and Office 365 accounts for 50+ employees, functioning as the sole desktop support and systems administrator.
  • Automated tasks with VBA and Excel to accelerate sales quotation and production scheduling processes, saving over 200 labor hours annually.
  • Designed company website (30% increase in traffic, 40% increase in leads) and managed social media content (25% engagement) using Wordpress/Joomla.
  • Utilized SQL to manage and improve data accuracy within the Sage 100 ERP system, improving it by 15%.
  • Implemented data recovery processes with Evault cloud backups, achieving a 100% success rate on critical data restoration.
  • Reduced inventory discrepancies by 10% through the implementation of efficient barcoding solutions in the warehouse.
  • Highly involved in IT decision making that entails IT solutions, actively collaborating with third party vendors and consultants.
  • Initiated the documentation of IT implementations and infrastructure assets.

Information Technology and Multimedia

River of Life Family Church | San Jose, CA (2006 – Sep 2014)

  • Managed web administration, including SEO and analytics, driving online visibility.
  • Executed website development using the Joomla Content Management System.
  • Provided desktop support and managed email systems.
  • Highly involved in IT decision making when purchasing new systems.

Core Competencies

A snapshot of my technical, management, and analytical skills.

Technical Skills

Windows ServermacOSLinuxAzureMicrosoft 365Google WorkspaceCloud ArchitectureVoIPCisco MerakiSage 100 ERPSQLVBASEOWeb DevelopmentJoomla CMSCrystal ReportsData Mining

Management & Strategy

IT Project ManagementStrategic PlanningBudget ForecastingVendor ManagementCost OptimizationCybersecurity PolicyIncident ResponseAsset Lifecycle MgmtData-Driven DecisionsProcess AutomationTeam LeadershipTechnical SalesCustomer Account Mgmt

Key Attributes

Detail-OrientedData-DrivenAnalyticalAdaptableSelf-SufficientQuick LearnerProblem-SolverProcess AutomationTechnical Writing

Professional References

Trusted colleagues who can provide insight into my work ethic and accomplishments. Click the links to initiate contact.

Kavita Mahindroo

Math and Literature Faculty

Ridgeview Classical Schools

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Ann Dixon

College Advising

Ridgeview Classical Schools

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Whitney Grace

Athletics Coordinator

Ridgeview Classical Schools

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Justin Murrell

Security and Safety Team Lead

Ridgeview Classical Schools

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Direct Contact Information

Please reach out directly to discuss job opportunities, contract work, or general inquiries.

John Victor Ubana